Quotes should be submitted via email to Kristine Juncker no later than 5:00pm EST on Friday, January 21, 2022 and include the following with request for quote:
- Letter of interest
- Business name, address, telephone number, and DUNS number (link here to information about the DUNS number)
- Business point of contact name, telephone number and email address
- Pricing: Include your daily/monthly rate. Ensure that base year and option year pricing is included.
- Past Performance:
- Provide demonstrated experience providing services of similar scope as requested in the Scope of Work, and with similar organizations to SI museums.
- Identify three (3) projects, customers, time frames, contract dollar values, and complexity of work to facilitate determination of capabilities to perform the work
- Required information should include the contract number, contact person with telephone number and other relevant information for at least 3 recent relevant contracts for the same or similar goods and/or services
- Insurance Requirements: Prospective contractors are required to have General Liability Insurance for at least $1,000,000. The SI must be listed as additional insured for the General Liability insurance. Proof of insurance must be submitted with quotes. This can be discussed with Smithsonian Risk Management Office if issuance is not provided at time selection.
Inquiries, acknowledgements, and correspondence pertinent to this order via email to Ngaire Blankenberg no later than 11:59PM (EST) Thursday, January 13, 2022. All questions having impact on RFQ will be issued to all vendors via email no later than 5:00PM (EST) Tuesday, January 18, 2022.
Prospective contractors are required to have General Liability Insurance for at least $1,000,000 The SI must be listed as additional insured for the General Liability insurance. Proof of insurance must be submitted with quotes. Additional insurance options can be discussed with Smithsonian Risk Management Office if issuance is not provided at time selection.
The final contract will be a firm, fixed-price award. Vendor may bill for delivery of supplied items and services furnished under this contract monthly or after final receipt and acceptance by Smithsonian Institution, National Museum of African Art has occurred.
Note: The Prompt Payment Act P.L. 97-177, (31 U.S.C. Section 1801) is not applicable to the Smithsonian Institution.
Contractor shall primarily conduct work remotely until COVID-19 restrictions ease and is responsible for all commuting travel with the execution and completion of this contract.
The SI plans to award based on best value to the SI considering the following factors:
(Note Factors A and B are of equal Importance and together are granted more importance than factor C)
A. Relevant Experience/Past Performance in creating innovative visitor services strategies and programs, training and managing volunteers, and developing in-person or digital forms of engagement for young Global Africans.
i. Relevant experience is that obtained within the past 3 years providing or performing services of similar size, scope, complexity and type of client that indicates your suitability for this project.
ii. Past Performance should be indicated by a list of current or previous contracts with names of points of contact and their current telephone numbers who can answer specific questions on quality, workmanship and scheduling. Provide contract periods of performance dates, dollar value, and brief description of the work performed.
B. Qualifications/Technical Competence
i. Technical Information – Technical information should include a narrative discussion addressing the technical competence, capabilities, qualifications, and approach to satisfy the requirements of the SOW.
Once a vendor has been awarded the contract, they will need to have the following in place:
SI CREDENTIALS AND BACKGROUND CHECKS
If a contractor employee assigned to the SI under this contract will have an association with SI that will be greater than thirty (30) days, determined either at time of contract award or anytime during contract performance, and will need access to staff-only areas of SI controlled facilities and leased spaces, the employee shall be required to receive an SI Credential. Contractor employees who require an SI Credential shall be required to undergo and pass an appropriate background investigation and complete security awareness training before an SI Credential is issued. Employees whose associations with the SI will be less than 30 days shall not receive a background investigation or SI Credential, however, they must be escorted by Credentialed personnel at all times when in staff-only areas of SI facilities. If relevant to this RFQ, a form OCon 520, Background Investigations and Credentials for Contractors’ Personnel, is included. The following actions shall be required to be completed by the SI Contracting Officer’s Technical Representative (COTR) and successful vendor:
- The COTR shall provide an OF-306, Declaration for Federal Employment form, for each of the Contractor’s employees who will be assigned to the SI for 30 days or longer. The OF-306 forms must be completed by each person and returned by the Contractor to the COTR, or other designated SI employee, within ten (10) workdays from receipt of the forms by the Contractor.
- For contractors to SI organizations outside the Washington DC and New York City areas, forms SF-87, Fingerprint Cards, shall be provided to the Contractor by the COTR or other designated SI employee. Each form SF- 87 must be returned to the COTR, or other designated SI employee, within ten (10) workdays from receipt of the forms by the Contractor When necessary, the forms SF-87 shall be submitted by the Contractor with the OF-306.
Homeland Security Policy Directive 12 (HSPD-12)
A DUNS number is a unique nine digit identification number available for each physical location of your business and is needed to register in the System for Award Management (SAM), formerly the Central Contractor Registration (CCR) system (see Section VI of this RFQ). DUNS numbers are provided through Dun and Bradstreet (D&B) at no charge when you contact D&B via toll free telephone call to 1-866-705-5711, or on the internet at http://fedgov.dnb.com/webform. Non-U.S. (international) vendors may also contact D&B via email at email@example.com. Indicate that you are requesting a DUNS number to assist with eligibility for U.S. Government contracts. New DUNS numbers for U.S. vendors will be active and available for SAM registration within 1-2 business days of request; international vendors DUNS will be active and available normally within 2-5 days of request.
SYSTEM FOR AWARD MANAGEMENT (SAM) REGISTRATION (formerly CCR)
It is a requirement that current and prospective recipients of contract and purchase orders awarded by the SI must complete registration and maintain an active record in the System for Award Management (SAM). The SAM requires a one-time business registration, with annual updates, and allows vendors to control the accuracy of the business information they enter. The financial data you enter, which includes the electronic funds transfer (EFT) data collected by SAM, will assist the SI in paying your invoices and complying with the Federal Debt Collection Improvement Act of 1996. You may complete or update your information in SAM online at http://sam.gov. Questions regarding the process may be directed to the Federal Service Desk online at www.fsd.gov or via toll free call to 1-888-606-8220. There is no charge for registering in SAM.
For vendors who were registered in CCR prior to July 30, 2012, this means:
- All information in CCR was transferred to SAM and available for viewing and updating on July 30, 2012;
- Vendors will not have to re-register in SAM if their CCR was active and valid on July 30, 2012, however,
- They will have to set up a SAM user ID. Once this is done, the vendors will have access to all their information and may edit it as needed,
- They may set up an ID when they are notified by the SAM that it is time to renew registration.
- Vendors who attempted to access their information by going to the current CCR website on and after July 30, 2012, should have been automatically redirected to SAM.
For vendors who were not registered in CCR prior to July 30, 2012, this means:
- Vendors will need to obtain a DUNs number (see Part V. above) in order to register in SAM.
- Beginning on July 30, 2012, they must be directed to http://sam.gov to complete registration in SAM.
- The registration process via SAM has been changed for SAM, and is reported to be streamlined and much easier than the CCR process.
If yours is the acceptable price quote and you are selected for award, your organization’s valid and active registration with SAM must be verifiable by SI staff administering this procurement prior to contract or purchase order award, and at the time any modifications or amendments to awards might be required.