The Smithsonian Institution is the world’s largest museum, education, and research complex, with 21 museums and the National Zoo—shaping the future by preserving heritage, discovering new knowledge, and sharing our resources with the world. This position is in the National Museum of African Art (NMAFA). The museum is a leading research and reference center for the visual arts of Africa.
This job is open to The public. U.S. Citizens, Nationals or those who owe allegiance to the U.S.
Clarification from the agency
PLEASE NOTE THAT THIS POSITION IS OPEN TO ALL CANDIDATES ELIGIBLE TO WORK IN THE UNITED STATES.
How to Apply:
Open & closing dates
07/25/2022 to 08/08/2022
$89,834 – $116,788 per year
Pay scale & grade
Relocation expenses reimbursed
Permanent – This is not a Federal Position, but has similar requirements and benefits. PLEASE NOTE THAT THIS POSITION IS OPEN TO ALL CANDIDATES ELIGIBLE TO WORK IN THE UNITED STATES.
Full-time – Full-Time, Permanent.
Job family (Series)
0301 Miscellaneous Administration And Program
Position sensitivity and risk
Non-sensitive (NS)/Low Risk
Trust determination process
The incumbent of this position serves as Special Assistant to the Director of the Smithsonian’s National Museum of African Art (NMAFA). The purpose of this position is to provide professional support and assistance to the Director in order to improve overall efficiency and effectiveness of Museum operations.
In this position you will:
- Controls Director’s calendar, and maintains an awareness of all activities important to the Director.
- Monitors and facilitates verbal, written, and in-person communications on behalf of the Director using the latest technologies. Reviews proposals, inquiries, recommendations, and other communications; gathers, prepares and analyzes for relevance and/or assures that background information is provided. Ensures staff are responsive to Director’s communication and provide timely responses.
- Prepares, processes, tracks, and creates and submits travel authorizations and vouchers for the Director’s travel, as well as travel for occasional special guests and visitors.
- Arranges and prepares agendas for a variety of meetings, including the regular staff meetings, and assists in organizing NMAFA Advisory Council meetings in collaboration with NMAFA Advancement staff.
Conditions of Employment
- Pass Pre-employment Background Investigation
- Complete a Probationary Period
- Maintain a Bank Account for Direct Deposit/Electronic Transfer
Conditions of Employment
COVID-19 VACCINATION REQUIREMENTS:
For the latest information on the COVID-19 vaccination requirements and its impact on your application, click on Smithsonian Institution’s Frequently Asked Questions.
Qualification requirements must be met within 30 days of the job announcement closing date.
Experience: You qualify for this position if you have one year of specialized experience equivalent to at least the grade 11 level in the Federal Service or comparable pay band system. For this position Specialized experience is defined as providing overall operations and management support to the Director’s Office which serves as the primary point of contact for staff and other visitors to the museum. Controls Director’s calendar, accepting, declining, rescheduling, or arranging alternate representation for meetings, speaking engagements, ceremonies, travel, and other obligations.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.
This position is included in the bargaining unit.
Current or Former Political Appointees: Beginning January 1, 2010, agencies must seek prior approval from OPM before they can appoint a current or recent political appointee to a competitive or non-political excepted service position at any level under the provisions of title 5, United States Code. If you are currently or have been within the last 5 years, a political Schedule A, Schedule C, or Non-career SES employee in the executive branch, you MUST disclose that to the Office of Human Resources. Submit a copy of your applicable SF-50, along with a statement that provides the following information regarding your most recent political appointment:
- Position title;
- Type of appointment (Schedule A, Schedule C, Non-career SES, or Presidential Appointee);
- Agency; and,
- Beginning and ending dates of appointment.
Recruitment Incentive: Recruitment incentive(s) may be authorized for this position. However, approval for incentives are contingent upon various availability. If authorized, certain incentives will require the incumbent to sign a service agreement to remain in the Federal government for a certain time period.
Note: This statement does not imply nor guarantee an incentive will be offered and paid.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Your application will be evaluated first for the basic qualifications described above. The applications that meet the basic qualifications will be evaluated further against the following criteria:
- Skill in oral communication to represent the museum on behalf of the Director, receive phone calls and guests, arrange meetings, prepare and review correspondence, brief executives and staff on issues of interest to the Director, and make arrangements for meetings, travel, and other commitments.
- Knowledge and skill to plan and coordinate a wide variety of activities on behalf of the Director’s office to include tracking the flow of incoming and outgoing correspondence; planning and scheduling meetings, conferences and travel; designing and organizing filing systems; locating and assembling information; following up with management and staff for assignments and commitments; organizing, coordinating and prioritizing a large amount of paperwork and electronic documents; and managing day-to-day activities.
- Skill in customer service to respond to inquiries and assignments from multiple sources in a timely manner; to anticipate and respond to needs of the Director; to support the collaborations between the Director and staff, senior SI leadership and NMAFA Advisory Council; and to respond to staff and others’ visits, phone calls and emails.
- Skill in written communication to prepare, review and edit correspondence, email, and reports for Director
Your resume and supporting documentation will be compared to your responses to the occupational questionnaire or other assessment tool for consistency. If a determination is made that you have rated yourself higher than is supported by your resume, you will be assigned a rating commensurate to your described experience. Your resume should provide detailed information regarding how your education and experience relate to this position, including the major duties and qualifications criteria listed.
You may preview questions for this vacancy.
Your application package should include the following documents:
- Resume – Your resume can be uploaded and attached to your application or created using the USA Jobs on-line resume builder. Ensure your resume contains the job title (including the occupational series and grade if it is Federal), job-related qualifications, starting and ending dates (month and year), hours worked per week, and salary for each employment period. It is your responsibility to ensure all information is submitted. Failure to include this information may result in disqualification for the position.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
Click on the “Apply Online” button on the upper right side of the page. Please Note:
- You must apply for this position online through the ‘Apply Online’ button and submit required supplemental documents (if they are relevant to you).
- You may submit required documents by uploading them online during the application process; OR You may manually fax required documents. Faxes are received by an automated system, not a physical fax machine. Documents that are faxed as part of the application process must be sent with the system generated cover sheet by the closing date. Documents faxed without the system generated coversheet are not retrievable and cannot be considered as part of the application package.
- The complete application package, including any required documents, is due in the Smithsonian Office of Human Resources on the closing date of the announcement by 11:59 PM Eastern Time.
- If you are unable to apply online, paper applications may be accepted with prior approval of the Contact Person listed below.
Agency contact information
Office of Human Resources
POB 37012, 600 Maryland Avenue, MRC 517
Washington, District of Columbia 20013-7012
At the end of the application process you will be able to create and save a PDF file that contains your responses to the assessment questions. You may save this file as initial receipt of your application. After the job announcement closes, you will receive an email from the Smithsonian with confirmation of receipt.
The Smithsonian receives many applications for each job. Each application is reviewed carefully which may take a few weeks. We will send you an e-mail to update you as we go through phases of the application review process. You may also check your application status by logging into www.usajobs.gov and selecting the tab “My USAJOBS;” e-mailing firstname.lastname@example.org; or by contacting the Office of Human Resources Representative listed.
- Tips on applying for Smithsonian jobs are available at www.sihr.si.edu/jobs.cfm.
- The Smithsonian does not pay relocation expenses but recruitment incentives may be authorized.
- The Smithsonian embraces diversity and equal employment opportunity (www.si.edu/oeema).